Getting Started

Contact us: getting started

Tricia Callahan
Director of Proposal Development
102 Roudebush Hall
513-529-1795
callahtl@MiamiOH.edu

Anne Schauer
Director of Research & Sponsored Programs
102 Roudebush Hall
513-529-3735
schauerap@MiamiOH.edu

CONTACTS BY DEPARTMENT/PROGRAM

Generally speaking, there are five steps in the process of applying for external funding.

1. Identify a funding source that is a good match for your project.

  • Visit our "Finding funding" section for resources.
  • Become familiar with funding trends and timing cycles.
  • Contact Heather Johnston in OARS if you need assistance locating an appropriate funding opportunity.

2. Write the proposal.

  • Notify your OARS consultant of your intention to submit a proposal at least 10 working days* prior to the funding agency's submission deadline by creating a new record in eSPA (see below).  You are encouraged to contact your OARS consultant much earlier than that when possible, especially if you haven't worked with OARS before.
  • Review the guidelines in the RFP carefully; if necessary, contact your OARS consultant for help interpreting the guidelines.
  • Contact your OARS consultant if you have any questions about Miami or agency procedures.
  • Contact Research Compliance staff if you have any questions about research compliance requirements.
  • Consider contacting the program officer or other agency contact to inquire whether your project is a good fit for their program.
  • Visit our "Grant writing resources" page for proposal writing resources.
  • Visit our "Proposal preparation resources" section for standard data and language often included in proposals.

3. Draft the budget.

  • Think through your project carefully and identify what resources you will need to complete it.
  • Ask for what you actually need to complete the project — no more and no less.
  • Visit our "Budget resources" page for institutional information you may need to complete the budget, including fringe benefit and indirect cost rates.
  • Submit a draft of the budget to your OARS consultant, who will help you develop the final budget and budget justification.
  • Release the final approved budget to your OARS consultant in eSPA at least two working days* prior to the funding agency's submission deadline.

4. Open a new record in eSPA.

  • At least ten working days* prior to the funding agency's submission deadline, login to eSPA and create a new proposal record by:
    • Clicking on the Cayuse SP link;
    • Clicking on Start New Proposal in the Proposal Dashboard;
    • Filling in the requested information.

Visit our "eSPA" page for additional information and support.

5. Submit the proposal.

  • In eSPA, release the final proposal -- including an approved budget -- to your OARS consultant for final review at least two working days* prior to the funding agency's submission deadline.

*Meeting specified deadlines makes you eligible to receive EPSI program incentives


Post-award accounting is handled by the Grants & Contracts office.

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